Archive for the ‘Grammar and Punctuation’ Category

The Esteemed Semi-Colon

Monday, July 19th, 2010

As most of my teaching time is spent tutoring, I am generally not concerned with unnecessary details: if the writing is clear and well-formatted, I’m happy.

I’ve changed my mind about what is “unnecessary”.

Formerly, I didn’t require the use of semi-colons.  Periods and commas were acceptable, and I figured there was no sense in boggling an already-boggled mind.  Last week, though, I met a 13-year-old who can use a semi-colon perfectly.

If he can do it, all of you can.

I have a thing about semi-colons.  They’re attractive (how can a dot and a squiggle be attractive?  It’s an English Major thing…), they give long sentences a wonderful flow, and they’re different.  Not many people use semi-colons anymore; if you want to stand out, learn to use a semi-colon properly.

The most common place to use a semi-colon is between two independent clauses which are closely related.  Generally, a semi-colon is used before the conjunction however.

e.g.  I love chocolate; however, I don’t consider white chocolate to be chocolate.

You can also use a semi-colon in a long list where commas are already used.

e.g.  There were many famous people at the party: Mr. X, a painter; Mrs. Z, a renowned neurologist and opera singer; and Ms. N, a politician.

Here’s a website which gives more explanations, and here is a quiz to take once you think you know what you’re doing.

Abbreviations and Acronyms

Tuesday, June 29th, 2010

I assume you understand, by now, that the use of contractions in formal writing is frowned upon. There’s no particular reason for this, other than contractions are a sign of laziness.

Abbreviations should also be avoided specifically for this reason. Is it really so difficult to write “Professor” rather than “Prof.”? When writing was a matter of cutting your own quills and stirring up the ink, or of saving inordinately expensive paper, there may have been an argument in favour of abbreviations; now, with computers and cheap recycled paper, I don’t think the argument would hold any water.

That said, there are a few situations where you’re allowed to be lazy:

* Credentials after names (e.g. M.D., B.A.), because they’re often short forms of Latin words which might take you several sentences to complete
* For the same reason, common abbreviations or acronyms which have been written out in full the first time they’re used in the paper (could you imagine writing deoxyribonucleic acid – DNA – a thousand times in a book?)
* Dates (e.g. 1066 A.D.)

If you are quoting something which uses abbreviations or acronyms, you must write it the way the original author wrote it; if the reference is vague, you might want to put in an editor’s note explaining the abbreviation in full.

Here are a couple of websites to get you thinking about such things:

Capital Community College

Monash University

If you’re following a particular format, they each have their own rules. Here are the OWL at Purdue’s pages for APA and MLA.

When in doubt, just write the words out in full; no one will criticise you for that.

Comma Enigma

Monday, June 21st, 2010

If you want to get some linguists all tied up in a knot, just say the word “comma”.  If you want a really big brouhaha, make sure half of those linguists are American and the other half British.

Good times all around.

Nadine Gordimer, a Nobel Prize-winning author, wrote this beautiful sentences in a short story called Loot (2003):

He has a lot of - things - some of which his eye falls upon often, so he must be fond of, some of which he doesn’t notice, deliberately, that he probably shouldn’t have acquired but cannot cast off, there’s an art nouveau lamp he reads by, and above his bed-head a Japanese print, a Hokusai, ‘The Great Wave’, he doesn’t really collect oriental stuff, although if it had been on the wall facing him it might have been more than part of the furnishings, it’s been out of sight behind his head for years.

Marvelous sentence.  Drives any writer to their knees in awe.  Drives the average linguist around the bend.

If you wrote such a sentence in a formal essay, you’d fail; creative writing demands the re-reading of sentences for pleasure, and formal writing demands clear, straight-forward communication.

Comma usage is - and probably always will be - up for debate.  The Americans have a fairly mathematical approach to commas (they’re notorious for serial commas and FANBOYS, and putting commas inside the quotes) while the British are more logical about it: commas go outside the quotes, and are used where necessary to make things easy for the reader.  Even within a particular English usage, people will argue whether or not a comma is appropriate.

The bottom line is, you’ll never find the “right” answer, just a handful of logical ones.  The OWL at Purdue has a really good PowerPoint slide on commas which you can download from here.  You can also look at their Comma Quick Rules page.

If you’re writing for a particular employer or professor, read some of their writing and see how they use commas (serial commas?  is “as” included in the list of FANBOYS?  do they like Nadine Gordimer’s writing?)  If you can’t get your hands on some of their writing, ask them specifically about their comma preferences; this way, you won’t fail.

Commas may drive you batty, but they’re also very interesting.  Here’s a lovely little video which covers the basics - with a smile!  There’s a website which gives a short history of punctuation, including commas.  For those of you who spend your summer on Facebook, there’s a page in favour of the Oxford comma.

Like the mud-puddles you examined as a child, commas are intriguing once you get knee-deep in them.

Waylink English

Monday, May 31st, 2010

Waylink English is a nice little British site; I think I’ve linked to it before (if not, I should have).  It’s nothing special - no blinky lights or guarantees of A++ if you read their articles - but it’s good for people who need a refresher course on formal writing.  Browse through the links on the left-hand side of the page and see if there’s anything that might help you.

If it all looks familiar, I suggest you then have a look at this page for practicing formal writing.  There are two exercises: a  paragraph in which the verbs are informal, and twelve sentences in which you will find twelve “formal writing no-nos”.  It’s nothing heavy, just something to keep the brain in writing mode during the summer months.

Doin’ It Wrong; U R Doin’ It Right

Monday, May 24th, 2010

Artists - just like athletes - have to do exercises.  I’m not talking about stretching out the muscles in your hands; I’m talking about stretching out your brain.

No, it’s not that gross.

Visual artists have to draw things from different perspectives.  Musicians have to play scales.  Actors have to assume characters they would never really want to play.  And writers have to write things they don’t mean to write.

There are the traditional exercises: describe something, write down directions, find words that rhyme with orange (just kidding).  These are good things to do if you’re working on creativity or clarity.

My students never come to me because they’re having problems with creativity.  They come to me because they have problems with the basics of writing something for school or work.  I spend several hours assessing them, identifying the actual problem.  Then I spend several hours making them practice that problem.

No, not fix the problem.  Practice it.  Again and again.  If you have problems with leaving out capitals, then i want you to write an entire essay with no capitals.  (make it a long essay, not an effortless paragraph or two.)  If you like capitals too much, THEN WRITE AN ENTIRE ESSAY IN CAPITALS.  Comma happy?  Then, put, a, comma, between, every, word.  Go ahead and split all your infinitives, end every sentence with a preposition, run your sentences on for pages, and use every contraction available.  Just make sure your writing is purely erroneous.  There shouldn’t be one thing done properly.

When you’ve practiced your mistake to the point where it’s perfect (you’ll know), then go through your paper and correct the mistakes.  They’ll stand out clearly.  Use a nice, acid-green pen or something, so it looks pretty.  Tape your masterpiece to the wall above your desk.  You’ll find that the three pages or so will be enough to train your brain to think differently, to see the errors differently.

Then, when your formal writing is perfect, you can take your imperfections and write for lolcats, or become the next e.e. cummings, because formal writing isn’t the only type of writing.

Bloopers

Monday, April 5th, 2010

Your mind should be starting to spin ’round about now; students are getting to the beginning of the end, and the reality of culminating activities and final exams is looming.

This weekend, my son was prattling on about Martin Luther nailing 95 theologians to the door - he really likes that one - while I was marking essays (fortunately, before the teachers and professors got to see them) and reading out some of the more amusing bloopers.  I appreciated the entertainment; some of the more, um, traditional readers might not have been quite so tickled….

Thought you could use a little light reading to keep you thinking about writing but not fry your brain too much:

English Bloopers and Blunders

Ode To The Spell-Checker (this is one of my favourites)

Rules For Writing Wicked Good Papers

50 Rules for Writing Good

Happy reading!

Using Prepositions

Monday, February 15th, 2010

In the last two months, I believe I’ve corrected enough essays to kill a horse.  A lot of the teachers and professors send notes back with my students, listing the particular grammatical sins of the student:

I never want to see a contraction again!

Semi-colons are not commas!

If I were able to do such a thing, I would issue warnings about

PREPOSITIONS.

They’re my pet peeve.

Learn to use them properly, please.

Now, because we are discussing English prepositions, this is not a light-hearted remark.  English prepositions don’t like to follow rules.  The only way to learn to use prepositions properly is to practice them.  Filling out page after page of cloze exercises is not going to help very much.

Read.  Listen to people talk.  Speak.

If you are new to the English language and are having problems with basic prepositions, do, by all means, fill out some cloze exercises.  Here are some decent ones to start with:

Dave’s ESL Preposition Quiz 1

Dave’s ESL Preposition Quiz 2

Dave’s ESL Preposition Quiz 3

Dave’s ESL Preposition Quiz 4

The Hares And The Frogs

When it comes to idioms, you’ll have serious problems making the prepositions follow the rules.  Here’s a short list of examples.  As you can see, it’s beyond the average ability to memorise them all.  There is nothing for it but to throw yourself into the English language and learn to enjoy the quirks and eccentricities of prepositions.  They are funny little things, and can be enjoyable when you learn to make them work for you.

Making Lists

Monday, January 25th, 2010

Lists are informal things.  They’re scrawled on bits of torn paper, inscribed on the palm of a hand with a ballpoint pen, scratched inside a paperback novel.  They involve the nitty-gritties of life: food, must-dos, dates which - if forgotten - will cause chaos.

When lists are used in formal writing, they must be… formalised.  Think about some of these things when using a list:

  • use full sentences and proper sentence structure
  • use formal punctuation (check the rules for using commas and colons and conjunctions)
  • check your parallelism; if you have stated something must be done in 5 steps, then number the steps 1 through 5, not a) through e).  (Although, if one step has several parts, you can use letters to identify the sub-steps e.g. Step 3 a), Step 3 b) )
  • don’t use bullets

It’s best to avoid lists which are physically separated from the body of the writing.  (The above list is highly informal).  If you can swing it, write a list as full sentences within a paragraph.  This is a good time to see how interesting you can make a boring list; use your linguistic abilities.

Numbers

Monday, December 7th, 2009

number-coloring

Steaming mad and growling like a caged lion, the student slapped two papers on my desk.

“Last week,” he snarled, “the teacher took off a mark because I didn’t write the number out in words.  This week, he took off a mark because I did write the number out in words.”

Well, yes, because last week’s number was six, and this week’s number was 1914….  Small numbers should be written as a word, and years should be written in digits.

No, there’s no logic to it; however, there are some guidelines.  This nice little blog makes it easy to look up the particular guideline which may be driving you around the bend : 10 Rules for Writing Numbers and Numerals.

The most important rule is #3, which points out that there are no standard rules; your best bet is to get clarification from your teacher/professor/employer.  Failing that, this website does provide the commonly accepted standards.

Strunk and White’s Elements of Style

Monday, September 7th, 2009

William Strunk Jr. and E.B. White’s Elements of Style is the life-blood of writing style. When two writers are arguing a point of style, Elements gets hauled out as the ultimate authority.

The book was written in 1918. Perhaps some of the points will seem a little stilted to those who revel in modern language, but I don’t think anyone would ever dare to say Strunk was (*gasp*) wrong.

Bartleby.com has a full version of Elements online.

This is a book I recommend reading before you start writing. It’s not a terribly heavy read, and all of the points can be applied to every day writing as well as academic writing. The chapter “A Few Matters Of Form” is really quite interesting.

Strunk ends his introduction with a paragraph which is – I think – utterly brilliant. This should be carved above a doorway somewhere:

It is an old observation that the best writers sometimes disregard the rules of rhetoric. When they do so, however, the reader will usually find in the sentence some compensating merit, attained at the cost of the violation. Unless he is certain of doing as well, he will probably do best to follow the rules. After he has learned, by their guidance, to write plain English adequate for everyday uses, let him look, for the secrets of style, to the study of the masters of literature. (William Strunk, Elements of Style, 1918)

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